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THE BY-LAWS OF THE FATHERS CLUB OF NORWALK HIGH SCHOOL Accepted at the Regular Meeting on March 14, 2006
ARTICLE I
NAME: The name of the organization shall be the Fathers Club of Norwalk High hereafter referred to as the Organization.
ARTICLE II
THE OBJECTIVES: The objectives of the Organization shall be as follows, but not limited to:
1. Act in the general welfare of Norwalk High School by fund raising for school activities and supplies.
2. Fund a scholarship program for financially needy Norwalk High School seniors to reward accomplishment in academics, school activities, and community service.
3. Ensure the continuation of the Spring Musical Program through financial and organizational support.
ARTICLE III
MEMBERSHIP: Any current or former parents and guardians of Norwalk High School students shall be eligible for membership. Graduates of Norwalk High School, age 18 or older, are also eligible for membership. Membership shall run for one year. A member who has paid his/her dues shall be considered a member in good standing and is eligible to vote.
ARTICLE IV
DUES: Membership dues shall be determined by the Executive Board prior to the first regular meeting of each school year. Membership dues will be due in September and cover membership from September through August. Members who join the Fathers Club after September may pay dues at the time they join. No Norwalk High parents, guardians or alumni shall be required to pay Fathers Club dues in order to volunteer at Norwalk High School, to attend Fathers Club regular meetings, or to participate in Fathers Club activities. The payment of dues is required to be a member in good standing and to participate in Fathers Club votes. Dues are per family, not per individual. Family dues may be waived in case of financial hardship at the discretion of the Executive Committee.
ARTICLE V
FISCAL PERIOD: The Organization’s fiscal year runs from July 1 – June 30.
ARTICLE VI
OFFICERS: The officers of the Organization shall be: President, Vice President, Secretary and Treasurer. Co-officers may be nominated and elected. The Executive Board shall consist of the above officers and any additional members deemed necessary by the officers of the Organization. In the event of a vacancy, the President(s) shall appoint a successor to the vacated office for the balance of the term.
All officers, except as appointed in a vacancy as stated above, shall be elected and serve a term of office for two consecutive fiscal years. No member may hold two offices simultaneously. All officers, when elected or appointed, must qualify as members in good standing and maintain such qualifications through their term of office.
ARTICLE VII
PRESIDENT: The President or Co-Presidents shall preside at all meetings of the Organization and the Executive Board. He/she/they shall be an ex-officio member of all committees and shall have the primary responsibility of maintaining the Organization operating within its By-Laws.
ARTICLE VIII
VICE PRESIDENT: The Vice President(s) shall perform all the duties and exercise all the powers of a President in the case of a President’s absence or disability. First, Second, Third and Fourth Vice Presidents, or Co-Vice Presidents can be designated by the nominating committee or a President. Vice Presidents may also be responsible for other duties as determined by a President and/or the Executive Committee.
ARTICLE IX
SECRETARY: The Secretary shall keep regular minutes of the meetings of the Organization and of the Executive Board and shall submit such minutes to any member if requested. The Secretary is also responsible for keeping a copy of the By-Laws and shall submit a copy to any members if requested. The Secretary shall perform such additional duties as are generally required of such an officer. Additionally, the Secretary shall maintain a list of all active members and collect membership dues. All such dues shall be turned over to the Treasurer.
The position of Secretary may be divided into two positions: Recording Secretary and Corresponding Secretary.
ARTICLE X
TREASURER: The Treasurer shall have the custody of all funds belonging to the Organization, except those controlled by the trustees, and shall deposit same in the name of the Organization in a bank or trust company approved by the Executive Board. Such accounts shall require the signature of two members of the Executive Committee, one who must be the Treasurer, for all disbursements of funds. The Treasurer shall make a monthly report of the Organization’s financial condition. Such report shall reconcile the balance as last reported to the membership to the current balance.
All liabilities of the Organization shall be paid by the Treasurer as long as the expenses have been approved by the Treasurer and one other officer of the Organization. The account shall be audited annually by a committee of two members in good standing to be approved by the President(s), neither of whom shall be members of the Executive Board. Said Audit Committee shall be appointed at the regular November meeting and report the findings of its audit to the general membership at the next regular meeting.
The books may be reviewed at any time during the fiscal year at the request of any member in good standing. Such review will be performed by the requesting member and the Executive Committee.
ARTICLE XI
EXECUTIVE BOARD: The Executive Board shall have full charge of the management of the affairs of the Organization and shall have the power to appoint trustees, create special committees, and appoint members thereof for such purposes as it deems will serve the best interest of the Organization.
ARTICLE XII
TRUSTEES: There shall be a minimum of three Trustees appointed and serving at all times. Their term of office will be indefinite. However, the incumbent Trustees must be reconfirmed or new appointments made by the end of the second regular meeting each year. Such confirmation or appointments shall be stated to the membership at said meeting. Trustees shall serve at the pleasure of the Executive Committee.
All Trustees must have been members in good standing. The Trustees’ function is to administer all funds of the Organization not held by the Treasurer. At least one of the Trustees shall render a report to the Executive Committee for presentation at the general meeting held in November. Said Report of Trustees shall indicate that the funds are invested in the name of the Organization and shall provide the name of the institution(s) such funds are invested with. The Report shall indicate the account numbers and terms of each investment for each account.
The Trustees shall not invest any funds of the Organization in investments such as common or preferred stocks, bonds or any other investment whose face value may fluctuate with market conditions. Recommended investments are combinations of short and long-term certificates of deposit. Notwithstanding any part of this article, the membership in good standing shall vote at each November meeting to maintain or amend the current Investment Policy as indicated on the Trustees’ Report.
ARTICLE XIII
MEETINGS:
Section 1. Regular meetings of the Organization shall be held once each month, September through May, except in the month of December. Special meetings may be called by a President or upon the written request of ten members in good standing. Such written request must be received by a President.
Section 2. Special meetings of the Executive Board may be called by a President, or shall be called by a President at the request of two members of the Board.
ARTICLE XIV
QUORUM: Seven members in good standing shall constitute a quorum. A quorum is required for all votes. Executive Committee members, Officers and Chairpersons may vote by proxy if they are unable to attend a meeting to vote. Proxy votes must be received by an Officer. No more than three proxy votes may be counted in any vote. All meetings shall be conducted according to parliamentary law and its usages as outlined in Roberts Rules of Order.
ARTICLE XV
ELECTIONS: At the April meeting each year, the President(s) shall approve a nominating committee who shall present to the May meeting a list of nominees for executive offices open for the upcoming term. All persons on the nominating committee must be members in good standing. All persons nominated must be members in good standing.
At the May meeting, any member in good standing may nominate other candidates for office, as long as such candidates are members in good standing. After all candidate nominations are in, members in good standing will vote. Said vote or ballot shall be counted and the President(s) or Secretary shall announce the results of said election. The persons receiving the greatest number of votes for each office shall be elected.
ARTICLE XVI
COMMITTEES: The President(s) shall appoint such Committees as deemed necessary. All committees shall consist of a minimum of two members [excluding the President(s)]. Only members in good standing may chair a committee.
ARTICLE XVII
DISPOSITION OF ASSETS:
Section 1. Should the Organization be dissolved the assets shall be distributed in a manner that is consistent with its bylaws.
Section 2. Notwithstanding Section 1 of this Article, it is the will or intent of the Organization upon its dissolution to dispose of its assets after the dissolution in the following manner: The balance of any funds in excess of the amounts indicated in Section 1 shall be distributed as scholarships in a manner consistent with the Organization’s Scholarship Policy.
Section 3. Disposition of assets in the normal course of operations: If the Organization shall have in its possession equipment or supplies that it no longer has a need for and wishes to dispose of, the Executive Committee shall, upon determining a value, if any, of the asset, follow the method of disposal as outlined.
First: If the asset is not functional and/or has a monetary value less than $250.00, the Executive Committee may dispose of the asset, at its discretion.
Second: If the asset has a monetary value of $250.00 or more, the Executive Committee shall report such assets to the General Membership. If the General Membership upon a vote should agree to dispose of the asset, it shall first be offered to Norwalk High School or another charitable group that supports Norwalk High School as a gift or for any reasonable price the membership shall place on it.
Third: If after the Second, the Organization has not disposed of the asset, the Organization shall notify its membership at the next regular meeting that the asset is open for bid or request to the membership.
Fourth: If after the Third, the asset has not received a reasonable bid or request, the Executive Committee shall dispose of the asset as junk.
ARTICLE XVIII
AMENDMENTS: These By-Laws may be amended at any regular meeting by a majority vote of the membership in good standing, provided such amendment was presented at a prior regular meeting and was posted for the period between the two meetings.
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Copyright 2007 - 2009 |
The Norwalk High School Fathers Club
